Gift Coordinator x 2

Des Plaines, IL 60018

Posted: 08/07/2019 Industry: Not-For-Profit Job Number: OCC - GIK Pay Rate: $17/hr

Large Non-Profit Christian Organization is in need of temporary help for annual mission project for the holiday season.  There are two (2) Gift (Gift in Kind) Coordinator openings.

Estimated length of assignment will be FIVE (5) weeks:  November 18th - December 20th.  

MUST BE ABLE TO COMMIT TO DURATION OF ASSIGNMENT WITHOUT ABSENCE.  

HOURS:   Mondays - Saturdays: 

  • First shift:  7:30am - 3:30pm
  • Second shift:  3pm - 11pm
  • Mandatory OT of 8 hrs - total work week= 48 hrs
  • Sundays: OFF

SUMMARY
Responsible for working with the Processing Center Quality Control Manager to coordinate the
organization, documentation and distribution of all of the Gifts-In-Kind (GIK) items to the processing
teams that have been donated to the Processing Center.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

If assigned to the “Project Area”:

  • Welcome, train, and resource the volunteers serving in this area to complete the various projects
    requested by the Quality Control Manager.
  • Document and complete the proper paperwork for all Gifts-In-Kind coming in through the PC
    Drop-Off or the Receiving Docks according to the OCC Processing Center policies and
    procedures.
  • Working with the “Central Processing Area” GIK Coordinator, assist in the management of GIK
    (also known as “Filler Items”) inventory provided throughout the processing season in the
    assigned area. This includes monitoring the amount and diversity of items being used by
    processing teams and comparing the usage to processing time remaining to assure adequate
    supply of GIK/”Filler Items” entering processing teams.
  • Working with the Quality Control Manager, determine and manage the work (projects) of
    GIK/”Filler Items” before sending to the Center Processing Area. This would include the
    organization and preparation of the work area for volunteers and management of volunteers
    working on these projects.

If assigned to the “Central Processing Area”:

  • Welcome, train and manage volunteers assigned in area to fill the GIK/”Filler Items” containers
    with items from approved inventory so the processing teams have sufficient GIK/”Filler items”
    items.
  • Working with the “Project Area” GIK Coordinator, assist in the management of GIK/”Filler
    Items” inventory provided throughout the processing season in the assigned area- this includes
    the monitoring of amount and diversity of items being used by processing teams and compare
    usage to processing time remaining to assure adequate supply of Filler Items entering processing
    teams.
  • Serve as a backup in leadership of the Shoebox Hospital and Inappropriate Items sorting areas.
    This includes the management of volunteers and, when volunteers are not present, following the
    OCC Processing Center policies and procedures of the area.

For both areas:

  • Must be multi-task oriented and display proven organizational skill.
  • Sustain a self-assured and hospitable personality to represent Operation Christmas Child in a
    positive and helpful way for the volunteers who come to serve in the Processing Center.
  • Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES
Will supervise up to 20 Processing Center Volunteers and carry out supervisory responsibilities in
accordance with the organization’s policies and applicable laws. Responsibilities include training
volunteers, assigning, and directing work; addressing complaints and resolving issues.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE
Associate's degree (A. A.) or equivalent from a two-year college or technical school; or six months to one
year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports, business correspondence, and
procedure manuals. Ability to effectively present information and respond to questions from groups of
managers, clients, customers, and the general public.

MATHEMATICAL SKILLS
Ability to work with mathematical concepts such as probability and statistical inference and to apply
concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an
extensive variety of technical instructions in mathematical or diagram form and deal with several abstract
and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS
No certificates, licenses, or registrations are required.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. Must be able to lift up to 50
pounds.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to
handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; smell or taste;
and talk or hear. The employee is occasionally required to sit. The employee must occasionally lift
and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance
vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job,
the employee is frequently exposed to moving mechanical parts.
The noise level in the work environment is usually loud.

This is a supervisory role, but be able to direct a team of up to 20 volunteers and keep enthusiasm and energy up!  This role is really tasked with ensuring not only smooth operations, but an ENJOYABLE volunteer experience!! 

 

Outgoing and friendly candidates are encouraged to apply!!

Susan Skorich
Executive Recruiter

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