Administrative Assistants (Tax Assembly) x2

Northbrook, IL

Post Date: 06/28/2017 Job ID: Tax- NL Industry: Accounting Pay Rate: $19-$21/hour

Our client, a large financial services firm in Northbrook, is looking for 2 Firm Administrative Assistants to join the team. Initially tasked with helping out during busy tax season extensions, this role will primarily be dedicated to: 

** Assembly of tax returns
** Data entry, formatting documents, assembly of spreadsheets and financial documents
** Correspondence, handling of client documents, emails, etc...
** Back-up for reception
** Mail room duties/support
** Faxing, filing, scanning, copying, shredding, electronic filing organization/document management
** Keeping general office/kitchen presentable/ clean. 

These roles REQUIRE overtime. Some hours are unscripted and dictated by when the work gets done and dependent on deadlines. But generally follow this type of schedule:

Regular hours: M-F 8am-5pm

Towards the end of August Saturdays are MANDATORY (generally 8am-5pm or later)
Evenings usually start towards the end of August- can work until 8 - 10pm, again depending on deadlines and workload. Sundays may come into play as deadlines approach. 

ALL CANDIDATES CONSIDERED MUST BE OK WITH THESE HOURS, AND HAVE FLEXIBILITY.

Target pay is $19-21/hr. Overtime is paid at 1.5 times base pay rate. 

These roles are TEMPORARY

  • 3+ years of General Office Administration experience
  • Intermediate Word and Excel skills (will test, and must score 90% or better)
  • Reliable and Dependable, willing to be flexible with unscripted hours and overtime.
  • Local candidates with reliable transportation are preferred (public transit isn't the best option for this location)
  • Driven and ambitious team player that works well independently as well as part of a team. 
  • Be ok with some physical demands of the job (filing, carrying of files, mail runs, etc...)
  • Perks include free meals on weekends and evenings! 
  • CANDIDATES WITH PREVIOUS PUBLIC ACCOUNTING FIRM EXPERIENCE ARE ENCOURAGED TO APPLY.

Nicole LoSchiavo
Recruiting Manager


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